1.1.The objective of the Stellenbosch Go Club is to further the development and organization of Go in Stellenbosch.
2.1.1 Any person shall be eligible to become a Member of the Club, subject to approval of an admissions request by the Committee.
3.1 The Committee
3.1.1 The management of the Club shall be carried out by the Committee, which shall represent the Club in all external relations, subject to resolutions of any general meeting.
3.1.2 The Committee shall consist of at least three ordinary members.
3.1.3 The members of the Committee shall be elected at the Annual General Meeting and shall hold office until dismissed, until the next Annual General Meeting or until resignation from office.
3.1.4 Individual members of the Committee or the whole Committee may be dismissed by resolution at a Special General Meeting. In all cases that meeting shall elect Officers to replace those dismissed.
3.1.5 Any Committee member who fails to attend three successive Committee meetings may be deemed to have resigned, at the Committee’s discretion.
3.1.6 The Committee shall meet at least twice annually.
3.1.7 The Committee shall ensure that minutes of Committee meetings, which accurately record all resolutions passed by the Committee, are taken. The minutes shall be made available to any club member, at the member’s cost, within four weeks of application.
3.1.8 Any decision of the Committee shall require a simple majority of those voting in order to change the status quo. Each elected member of the Committee shall have one vote.
3.1.9 In the event of Committee Officers not being able to fulfill their duties temporarily or permanently for any reason, the Committee shall appoint as soon as possible Acting Officers, who shall be members of the Club. The appointments shall be for a specified period of time not extending beyond the date of the next AGM. Until such appointments can be made the Officers still functioning shall be responsible for ensuring that the duties of the non-functioning Officers are carried out.
3.1.10 A committee member may resign at any time. In the event of a committee member resigning, a Special General Meeting shall be called to allow election of member(s) to replace the outgoing member(s).
3.2 Powers of the Committee
3.2.1 The Committee shall have the full power and authority to do any act or thing which could or might be done by the Club excepting such matters as are in this Constitution reserved to be dealt with at a general meeting of its members or otherwise;
3.2.2 The President and one other Officer shall have the power to act together to deal with any matter requiring urgent attention and shall report their action to the Committee, at the latest by the next meeting of the Committee.
3.3 Liability of the Committee Members
3.3.1 The members of the management committee will be held jointly and severally liable for any actions or decisions taken by the committee that are in contravention to the provisions of or the spirit of this constitution, provided that such action or decision was taken or made whilst the member was in office and the member had full knowledge thereof.
4) General Meetings and Elections
4.1 Procedure at General Meetings
4.1.1.Two types of motions or resolution may be adopted at a general or special meeting namely an ordinary resolution or a special resolution.
22.214.171.124.An ordinary resolution requires a simple majority.
126.96.36.199.A special resolution requires a seventy five percent vote in favor for adoption.
188.8.131.52.All motions or resolutions are deemed to be ordinary resolutions unless specifically stated otherwise in this constitution.
184.108.40.206.All members of the club shall be entitled to vote on motions and resolutions proposed at any General Meeting.
220.127.116.11.The quorum for General Meetings shall be 5 members.
4.2.1.The election of Committee Members shall take place by ballot at the AGM.
4.2.2.If no more than the requisite number of nominations are received, such nominees shall be duly declared elected.
4.2.3.No person shall be entitled to vote if any monies due by him/her to the Club are unpaid.
4.3.The Annual General Meeting
4.3.1.The Annual General Meeting of the Club shall be held once every calendar year.
4.4.Special General Meetings
4.4.1.A Special General Meeting (SGM) may be called at any time by any three members, by informing the committee, which will schedule said meeting.
4.4.2.In the event the Committee does not agree a time and place within two weeks of the receipt of a valid request for an SGM, then the members submitting the request may appoint such a time and place and a member of such group shall perform the functions of the Secretary relating to the Club.
4.4.3.The Secretary shall give at least two weeks notice of an SGM and its agenda to all members.
4.4.4.The Proposer may submit to the Secretary with the request for an SGM a document supporting the proposal or proposals. If sufficient copies are supplied the Secretary shall distribute them to all members.
5.1.All funds accruing to the Club shall be applied to the implementation of its objectives.
5.2.The property and assets of the Club shall be vested in the Committee of the Club in trust for the Club and no member shall possess any personal right in or to such property.
5.3.A special resolution will be required to engage in any debt or any action or transaction which would seriously hamper the club’s ability to conduct its normal course of business.
6.1.Any amendment of this constitution must be approved as a special resolution at a General Meeting.
History of the constitution
On 28 September 2006, Clause 18.104.22.168. was altered from:
“The quorum for General Meetings shall be equivalent to 30% of the members.”
“The quorum for General Meetings shall be 5 members.”
On 15 September 2005, paragraph 3.3.1 was altered from:
“3.3.1 The members of the management committee will be held jointly and severally liable for any actions or decisions taken by the committee, which are in contravention to the provisions of and the spirit of this constitution, provided that such action or decision was taken or made whilst the member was in office and the member had full knowledge thereof.”
“3.3.1 The members of the management committee will be held jointly and severally liable for any actions or decisions taken by the committee that are in contravention to the provisions of or the spirit of this constitution, provided that such action or decision was taken or made whilst the member was in office and the member had full knowledge thereof.”
The following members of the Stellenbosch Go Club ratified the original constitution on 2 September 2004:
Johannes van der Horst
Tyrone Genade (by proxy)
Wesley Williams (by proxy)
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